インターナショナル

Privacy Policy

We develop our business with a goal of contributing to the creation of the society and making the recruiting environment to be more energetic through better distribution and transmission of information.

We also put forth our best effort to maintain the private information about the private information, to ensure accuracy of information, and to protect the information from various risks in our operations (career switch information, labor dispatch, and writing). We handle a large amount of private information, and are aware that protecting the information is our first priority in our business challenge, and thus are extremely attentive about information management. Therefore, we practice the following listed rules.

Privacy Policy Work Item

  • ・We follow JIS Q 15001:2006 for private information protection, and draw up a private information protection management system that suite our needs and comply it.
  • ・We follow the private information management system and related rules for the acquisition, usage, and provision of private information, and conduct our operation accordingly.
  • ・The provided private information is used within the realm of utilization purpose. We take measures to prohibit the information for other usage.
  • ・We take systematically, technologically, personally, and physically reasonable safety management measures against unauthorized access, loss, destruction, alteration, leakage of private information.
    We will immediately amend and improve the safety management measure when there are changes in social situation or faults are found.
  • ・We seriously correspond to the complaints given by the concerned person, discuss the matter and continue to improve the improvement of private information protection standard.
  • ・We obey the regulations related to the private information, policies set forth by the nation, and other related rules.
  • ・We periodically review the system of private information protection management system and related rules, and continue to improve them.

Use of Privacy Information

  1. 1.Definition of Private Information
    Private information is such information that can specify or identify the existence of an individual.
    1. （1）Name, address, telephone number, contact information, family members, and others.
    2. （2）Information that can easily specify or identify an individual by referring to other information even when the information itself could not specify or identify the individual.
  2. 2.Usage Purpose of Private Information
    The following items are the usage purpose of private information. Private information received from our customer will be used within the necessary range of usage purpose.
    1. （1）For the purpose of commissioned business contracted with our business partners for the recruitment of our partners
      1. １. Contacting the applicants for company explanatory meetings and screening.
      2. ２. Applicant database operation (entering applicants’ data, revising, and others)
      3. ３. For operations such as sorting our applicants’ documents.
    2. （2）Information for our goods and service procuring activity.
    3. （3）Contacting about our sales activities and information on materials.
    4. （4）Screening process for our company.
    5. （5）Screening process for job applicants who referral from an agent.
    6. （6）Employment management for employees.
    7. （7）Responding the inquiry.
    In order to protect private information appropriately, we clarify the specific usage purpose as much as possible, acquire it appropriately, use the private information within the extent of accomplishing the usage purpose, and follow these rules for provision and commission. Also, we get the permission from the customer prior to acquiring and providing private information. If the customer is younger than 12 years old, we receive the permission from parental authority (including legal representative).
  3. 3.Joint Use
    When we use the private information acquired from our customers jointly with specific party, we will notify them of such incident. However, we do not use private information jointly with others.
    1. （1）Joint usage
    2. （2）Item of private information that are jointly used
    3. （3）Extent of the party who jointly use the information
    4. （4）Usage purpose of the party who jointly use the information
    5. （5）Name of the person or party who are responsible for the management of private information that were jointly used
    6. （6）Acquisition method
  4. 4.Provision to a third party
    Private information will not be disclosed to a third party in any cases except for the following cases.
    1. （1）When the customer agreed.
    2. （2）When the private information is provided in a way that would not identify the customer.
    3. （3）When the business is commission to venders in order to operate the business smoothly.
    4. （4）When the provision of information was demanded due to the regulation.
    5. （5）When it is necessary to protect lives or well-being of human or to protect assets, and was difficult to get the permission from the customer.
    6. （6）When it is necessary to improve the sanitary condition or to promote healthy growth of children, and was difficult to get the permission from the customer.
    7. （7）When it is necessary to cooperate the execution of business that is conducted by the national government or local public body, or party who were commissioned by those facilities, and getting the permission from the customer may interfere with the execution of the business.
  5. 5.Outsourcing
    We may outsource customers’ private information in order to accomplish the usage purpose stated in item 2 (Usage Purpose of Private Information) for providing service to the users. In that case, we select the contractor based on the standard set by our company and close a contract on safe management of private information data and handling the private information, and supervise the contractor appropriately if necessary.
  6. 6. Procedure for corresponding to “Release Request”
    We promptly correspond to the request of notification, release, amendment, addition, deletion, usage termination (hereinafter referred as “release request”) of private information from customers or their representative. However, customers may have to pay release fee determined by our company for the release. Also, we may not correspond to the release request depending on the detail of the request because of the law. When we cannot correspond to the release request, we will notify you with the response. Also, please refer to the private information consulting office indicated in item 7 for specific procedure for release request.
  7. 7. Procedure for corresponding to “Private information usage, inquiry and complaints”
    Please contact the following consulting office for usage of private information, inquiry and complaints.

Office of “Private Information Consulting, and Release Request”

AOI International Co., Ltd.
Private Information Consulting Office: Management Headquarter
2-2-3 Fujimi Chiyoda-ku, Tokyo 102-0071
TEL:03-6272-6371
E-mail：personal_data@aoi-international.co.jp

Enactment date: July 20, 2008
Date of the last revision: January 13, 2009
AOI International, Co., Ltd.
Representative Director: Kasakura Kazushige